My Pending: Manage and Complete Your Reviews

In My Pending section, you can view all performance reviews assigned to you. Here, you can:

• Track Review Progress: Monitor the status of your assigned reviews.


• Evaluate Employee Performance: Assess employee performance against established criteria.
• View results: Offer constructive feedback to help employees grow and develop.
• Assign Reviewers: Assign new reviewers to specific review cycles, ensuring a comprehensive evaluation process.

On the My Pending page you can see the following:

• Review Cards: Located at the top of the page, these cards display the number of review cycles assigned to you.
• Review Template Title: The name of the review template associated with the assigned cycles.
• Cycle Status: Indicates the current status of the corresponding review cycle, such as Active, Upcoming, or Completed.
• The cycles with the Draft status are not displayed in the My Pending section
• Review Period: Shows the start and end dates for the assigned cycle period.
• Due Date: Displays the deadline by which the review must be completed.
• For 360 Reviews, a See Due Dates button/link appears. Clicking this button reveals a tooltip showing the due dates for each evaluation type (e.g., Self, Manager, Peer, Upward) included in the 360 Review template.
• Review Button: This button opens the cycle page, where you can manage and complete the assigned reviews.
• Action Menu: The Action Menu provides access to key functions: View Results and Assign Reviewers.

Managing 360 Review Cycles 

Choose the employee whose performance you need to review and perform the following actions:

How to review the 360 Review cycle

1. Navigate to the Perform → My Pending section and locate the relevant 360 Review Cycle.
2. Click the Review button.
3. Assess the employee's performance based on the provided criteria.
• Evaluate the employee by considering their competency levels and give responses to the provided questions.
4. Once finished, choose one of the following options:
   • Cancel: Exit without saving changes.
   • Save as Draft: Save your progress to complete later.
   • Complete: Finalize and submit your evaluation.

Tip: To quickly access a specific review (e.g., 360°, Manager, Potential, or Value Engagement), click on the corresponding review card.

Viewing Review Results 

Once all assigned reviewers have completed their evaluations, you can access the consolidated results in the Results tab. This section provides a comprehensive overview of the employee's performance, including: 

• Employee Information: Name, position, department, and branch.
• Review Progress: The status of the review cycle, including the number of completed reviews and pending reviews.
• Competency Ratings: A detailed breakdown of the employee's performance across various competencies, including scores from self-assessments, peer reviews, and manager evaluations. 
• The gap shows the difference between an employee's self-assessment and the average score given by peers, managers, and upward feedback sources.  
• Visual Representation: A visual representation of the employee's performance across different competencies is displayed in a graphical format (e.g., radar chart), which gives a quick overview of their strengths and areas for development.

To view your reviews switch to the Your Review tab or you can access it from the Action menu of the My Pending page.

Assigning Reviewers

There may be instances where you need to reassign reviewers, such as resolving conflicts or replacing a reviewer. In such cases, open the Action menu and select the Assign Reviewers option. This allows you to assign reviewers for each review type.

Managing Managers Performance Review Cycles

Choose the manager whose performance you need to review and view the review results: 

How to review the Manager Performance Review cycle

1. Navigate to the Perform → My Pending section and locate the relevant Managers Performance Cycle.
2. Click the Review button.
3. Assess the manager's performance based on the provided criteria.
4. Once finished, choose one of the following options:
   • Cancel: Exit without saving changes.
   • Save as Draft: Save your progress to complete later.
   • Complete: Finalize and submit your evaluation.

Viewing Review Results

On the top of the  Results page you can see:

• Review Title and Period: Displays the title of the manager performance review and the specific period covered by the evaluation.
• Employee Information: Name, position, department, and branch of the evaluated manager.
• Review Progress: The status of the review cycle, including the number of completed and pending reviews.
• Review Cycle Status: Indicates the current status of the review cycle (e.g., Pending, Completed).

Below, in the Results tab you can access the consolidated results of all assigned reviewers who have completed their evaluations. This tab provides an overview of the manager's performance, displayed on individual cards, including:

• Number of Assignees: The total number of reviewers assigned to the specific review cycle is displayed prominently on the card.
• Number of Questions: Displays the total number of questions of the review template.
• Comparable Questions: Highlights the number of questions that require optional answers or grading, allowing for detailed evaluation.
• Manager Score: Visually represents the manager's evaluation progress and responses to specific questions.
• Progress Bar: Each question is displayed as a bar, highlighting the progress of collected responses.

To view your reviews switch to the Your Review tab or you can access it from the Action menu of the My Pending page

Managing Potential Performance Review Cycles

Choose the employee whose potential performance you need to evaluate and view the results.

• Review: Click the Review button to assess the employee's potential performance based on the provided criteria.
• View Results: Click the Action menu to access the View Results option allowing you to view the results of the review.

How to review the Potential Performance Review cycle

1. Navigate to Preform→ My Pending section and locate the relevant Potential Performance Cycle.
2. Click the Review button.
3. Evaluate the assigned employee's potential based on the provided criteria.
• If a comment field was enabled during the creation of the review cycle, you will be able to provide feedback for each question.
4. Once finished, choose one of the following options:
   • Cancel: Exit without saving changes.
   • Save as Draft: Save your progress to complete later.
   • Complete: Finalize and submit your evaluation.

Viewing Review Results

Once all assigned reviewers have completed their evaluations, you can access the consolidated results in the Results tab. This section displays a 9-Box Matrix that categorizes employees based on their performance and potential, along with the corresponding status assigned by the reviewers.

The following info is displayed at the top of the page:

• Review Title and Period: Displays the title of the potential performance review and the specific period covered by the evaluation.
• Employee Information: Name, position, department, and branch of the employee being reviewed.
• Review Progress: The status of the review cycle, including the number of completed reviews and pending reviews.
• Pending: Displays the photo of the employee currently awaiting their review.

To view your reviews switch to the Your Review tab or you can access it from the Action menu of the My Pending page

How to review the Value Engagement Review cycle

1. Navigate to Preform→ My Pending section and locate the relevant Value Engagement Cycle.
2. Click the Review button.
3. Evaluate the assigned employee's alignment with the organization's core values based on the provided criteria.
• If a comment field was enabled during the creation of the review cycle, you can provide feedback for each question.
4. Once finished, choose one of the following options:
   • Cancel: Exit without saving changes.
   • Save as Draft: Save your progress to complete later.
   • Complete: Finalize and submit your evaluation.

Viewing Review Results

The following info is displayed at the top of the page:

• Review Title and Period: Displays the title of the potential performance review and the specific period covered by the evaluation.
• Employee Information: Name, position, department, and branch of the employee being reviewed.
• Review Progress: The status of the review cycle, including the number of completed reviews and pending reviews.
• Pending: Displays the photo of the employee currently awaiting their review.

Once all assigned reviewers have completed their evaluations, you can access the consolidated results in the Results tab.

Here you can view two key metrics for the selected values:

1. Value Engagement by Percentage: This
   metric measures how well employees align with specific organizational values based on feedback provided by reviewers
2. Company Engagement by Percentage: The metric provides insights into how employees across the company align with organizational values. It visually represents employees' engagement based on the reviewers' scores.

1. Value Engagement by Percentage

The Value Engagement by Percentage evaluates how well employees align with the organization’s core values based on the feedback from reviewers. 

The system displays engagement for each Value Type using a bar chart:

• Click on a Value bar: opens a bar chart, that illustrates the distribution of responses for the selected value.
• Hover Over Columns: Display the number of responses and the corresponding percentage for each engagement level.
• Click on a Column: Reveal a list of employees who selected the corresponding response or engagement level.

The Value Engagement by Percentage is calculated in two steps:

Step 1: Calculate the Average Score of the Employee for a Value

• For a given value, each reviewer provides a score for the employee.
• The average score is calculated by adding all the scores for the value and dividing it by the total number of reviewers.

Formula:

Average Score=Score 1+Score 2+⋯+Score NQuantity of Reviewers

• Score N: The score given by a specific reviewer for the employee regarding the chosen value.
• Quantity of Reviewers: The total number of reviewers who evaluated the employee for the value.

Step 2: Calculate Value Engagement by Percentage

Formula:

Value Engagement by Percentage=Average Score5×100

Let’s assume an employee received these scores for the value "Collaboration":

• Reviewer 1: 4
• Reviewer 2: 4

To express the engagement as a percentage, divide the Average Score by the maximum possible score (4 in this case) and multiply by 100:

This metric provides a high-level overview of employee engagement with the company's values. It measures how well employees, on average, align with the company's core values.

The system displays the company engagement by percentage using a bar chart.

1. Hovering over a bar displays:

•  The engagement percentage range (e.g., 70-80%),
•  The number of employees within that range
• The percentage of employees in that range compared to the total evaluated population (e.g., 50%).

2. Clicking on a bar opens a table listing the employees within the selected percentage range:

• Reviewer Name (e.g., Erik Kruger, Katharina Frank).
• Engagement Percentage (e.g., 80%, 70%).

The Company Engagement by Percentage is calculated as:

Company Engagement by Percentage = Total Maximum Possible Score/Total Employee Score for Values​)×100

Example:

Since each employee has a maximum possible score of 100, then Total Maximum Possible Score = 100+100=200.

Total Employee Score for Values = 80+70=150

Company Engagement by Percentage= 150/200×100=75%

The Company Engagement by Percentage is 75%.