Customizing Application Form

The Forms section is your central hub for crafting the perfect application form. Here, you can:

• Tailor Essential Fields: Identify the key fields you need your applicants to fill in;
• Create Multiple Forms: Create additional forms besides the default General form, allowing you to customize the application process for different roles;
• Use Existing Surveys: Simplify form creation by incorporating relevant questions from existing surveys directly into your application forms.

Note: 

• The General form cannot be deleted. 
• Forms created for specific positions can be linked to relevant job openings later. This linking happens within the Public Settings section when creating a new job opening.

How to Customize the Application Form

The application form consists of these sections: General; Address; Work Experience; Education; and Certificates. Each section can be added and customized depending on your organization requirements. To customize the application form, follow the steps described below:

1. Ensure you're logged in to your Spark.work account with administrator privileges
2. Navigate to Hire →  Application Forms → Forms
   

3. Create or Edit Form:

• New Form: Click the Add button to create a custom form with a unique title
• Edit Existing Form: Select an existing form to edit its content
4. Customize the needed section(s)

1. General Information Section:

• Use the toggle buttons to show or hide individual fields within the section, like Skills, Phone, etc
• Use the toggle buttons to designate which fields are required and which are optional
• Click Add "Attachment" Item to upload a document
  
• Enter the document name in the provided field

Note: Only First Name, Last Name, and Email are mandatory for the entire Application Form, the rest of the fields can be enabled and made mandatory based on your preferences. 

2. Optional Sections: Address; Work Experience; Education; Certificates  

• Use the toggle buttons to add or remove sections like Address, Work Experience, Certificates, and Education to tailor the form to your specific needs. 
• Use the toggle buttons to designate which fields are required and which are optional and show or hide individual fields within each section.

Note: Some fields within the sections are always visible and cannot be hidden.

Tip: you can easily rearrange the optional sections and even the fields within the General Information section using the convenient drag-and-drop option.

3. Add New Custom Sections

To add a new custom section follow the steps described below:

1. Click the Add Section button located below the Optional sections
2. Enter a descriptive name for your new section
3. Click the tick icon to create the section or the cross icon to discard

Once created, you can edit the name of a custom section or delete it entirely using the provided options.

Tip: Easily add existing fields from the General Information section to your custom section using drag-and-drop functionality. You can also move them back if needed.

Survey

The final and one of the most important parts of your application form is attaching surveys that you have created in advance. To add a survey to your Application form:

• Scroll a bit down
• Enable the toggle highlighted in the screenshot to use a survey
• Select an existing survey from the dropdown list or create a new one by clicking on the provided link 
• Click Save to apply your customizations, or Cancel to discard any changes made
  

Note: Delete or Archive

• If a form hasn't been used for applications yet, you can simply delete it.
• For forms that have received applications, we recommend archiving them instead of deleting them. This way, you can restore them if needed using the corresponding icon.

Preview Your Form

To check how your form looks for your applicants click Preview button at the top right corner of the screen. 

Duplicate Your Form

If you'd like to create a reusable template, click the Copy button, enter a desired name for your copy, and then click Save.