Inviting Users to Spark.work

Inviting users to the Spark.work system is a fundamental step in leveraging the platform's full potential. By inviting employees, you grant them access to their profiles, relevant modules, and collaborative features, enabling them to manage their time off, track KPIs, participate in surveys, and engage with various HR and operational workflows. This process ensures that every member of your organization can efficiently use Spark.work for their specific roles and responsibilities, fostering communication and processes.

How to Invite a User to Spark:

You can invite users to Spark.work using two primary methods: by inviting individual employees from their profile, or by inviting multiple employees in bulk from the employee list.

To invite an individual user from their profile:

1. Navigate to WE → Employee Profile.

2. Click on the Invite to Spark button to begin the invitation process.

To invite multiple users in bulk:

1. Navigate to WE → Employees.
2. Select the checkboxes next to the employees you wish to invite, or choose Select All to invite all listed employees.
• To select all employees, switch to the list view. Employees who haven't been
  invited yet will appear dimmed in the list.
3. From the Actions menu, click Invite to Spark.work.
• During bulk invitations, a warning message will prompt you if there are employees in your selection who have already been invited to Spark.work.

For both individual and bulk invitations, continue with the following steps:

1. Choose the appropriate role type for the invited user.

   • Multiple roles can be assigned to a single user. To manage user roles, refer to the Settings → Roles and Permissions → Working with User Roles section. It's important to note that the Employee role is automatically assigned to every user.

2. Click Send to finalize the invitation or click Cancel to discard any changes made.

Invitation Validity and Re-inviting

• The invitation sent to the user remains valid for 7 days. During this period, the status of the invitation will be Invitation Sent.
• In case the user does not accept the invitation within the 7-day window, the invitation will expire. To invite the user again, simply click the Re-Invite button.
• If the invitation expires (more than 7 days), you can still invite the user by using the Invite to Spark button;
• Upon acceptance of the invitation by the user, the invitation status will change to Invitation Accepted.

Now that you’ve learned how to invite your team to Spark, you’re ready to foster better collaboration and engagement across your organization.